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Staff, rotas and attendance

Attendance is the spine of the whole record

Everything else in Prepd360 depends on knowing who was actually here. No shift, no check. That single rule is what separates a record with a name on it from a box somebody ticked.

The problem today

Nobody can say who did what

  • One handwriting, many people

    When the paperwork is completed in bulk at the end of service, every entry belongs to whoever held the pen.

  • A no-show takes work with it

    When somebody does not arrive, the checks they owned quietly go unowned, and nobody notices until they are overdue.

  • Certificates lapse unseen

    Training and right to work sit in a filing cabinet with no expiry date anybody is watching.

What it does

Who is here, what they can do, what they owe

A no-show shown as work that has lost its owner, not an HR statistic.

  • Publish the week

    Build the rota by site and section, with each person’s rostered hours shown against their contracted hours, colour coded under, on or over.

  • Sign on at the tablet

    Staff choose their name and enter a personal PIN. The tablet shows who is on shift right now, which is what every record is attributed against.

  • No-shows surface immediately

    Attendance is measured against the published rota, so somebody not arriving is visible as a gap rather than discovered later.

  • Credentials with expiry warnings

    Training, certificates and right to work held against each person, with email warnings before they lapse rather than after.

The other half of the same record: training, certificates and right to work, with the tasks each person is signed off to own.

In practice

Nobody has to issue anyone a login

A shared tablet lives on the kitchen wall. Every member of the brigade uses it, and each one is identified by a six-digit PIN that takes seconds to issue and seconds to use.

  • No individual devices, accounts or password resets for floor staff
  • A new starter is productive on their first shift
  • Casual and agency staff are attributed exactly like permanent staff
  • Manager accounts are separate, with their own permissions
Sign on in seconds. No account, no device of your own.

See how Prepd360 could work in your kitchen

Whether you are running one kitchen or managing several locations, we would be happy to show you how it works and talk through what you actually need.

Enquire now See how it works